Common Proposal Elements

Each proposal submitted through the Research Office will have some common elements, particularly in terms of the PeopleSoft requirements and the overall UD requirements for webform approval. While we always encourage thorough review of a specific call’s RFP, many proposals will require the following documents.


PeopleSoft Minimum Requirements (UD procedure to route Proposal Approval Summary webform)

  • Abstract: typically no more than one page discussing the project objectives, purpose(s), approaches and possibly the intended outcomes.
  • Budget – contingent on project length. Components might include: salaries and fringe benefits; supplies; travel; consulting or subcontracting; and Overhead or Indirect Costs.
  • Budget Justification –provide details as to why specific costs are necessary and beneficial to the project.

Other Common Sponsor Requirements

  • Research Plan or Project Description – Describe in detail the project aims, methods and approaches utilized, data collection and analysis processes, and what investigators intend to find.
  • A Biosketch or Curriculum Vitae – investigators should have a standard template that can be easily incorporated into specific sponsors’ formats that identifies: Education; Experience; Publications; Research; Activities.
  • Current & Pending Support – again, investigators should have a flexible template
  • References
  • Letters of Support – these are letters from Superiors/Deans, or from constituents
  • Letters of Collaboration – these are letters from Collaborators/colleagues
  • Data Management Plan – An articulated process for collecting, de-identifying, storing and protecting data during the life of the project as well as after project completion.

Internal Requirements for Subrecipients

If you plan to include subrecipients as part of your proposal, the following are documents UD requires in order to route a proposal webform:

  • Scope of Work
  • Budget
  • Budget Justification
  • Commitment Form
  • Provider Category Determination Worksheet
  • FDP 3B